EXECUTIVE ASSISTANT

About the Role Executive Assistant Business Partners (EABPs) partner with two+ of Uber’s P&P Leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.
Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply! What You’ll Do Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations Help ensure leaders are properly prepared and on time for all meetings.
Assist with the scheduling of multiple stakeholder meetings Contribute to leadership meetings by taking notes and tracking action items Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs Make domestic and international travel arrangements and process travel expense reports based on direction from traveler Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing Follow up and provide reminders on project deadlines, AIs, and deliverables Assist with ensuring the timely review and submission of expenses May assist with facility/space planning logistics May preview and provide feedback regarding team expense reports, and assist with managing leader’s or team’s morale budget May work on other tasks and projects as assigned Basic Qualifications Minimum 4+ years of administrative experience Bachelor’s degree or equivalent practical experience Fluent Portuguese and advanced proficiency in English Experience supporting a VP-level leader in any-sized business or a Director-level leader in a global business Excellent communication skills with the ability to build strong relationships with both internal and external stakeholders Demonstrated ability to prioritize leaders’ calendars with the ability to make judgment calls and decisions based on rapidly shifting priorities Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight Strong organizational skills with a strong attention to detail Experience supporting multiple leaders Experience coordinating projects Experience with budget management Ability to work with confidential information Experience working in a complex, matrixed, and global environment Proven ability to work in a fast-paced, often changing environment with efficiency and accuracy Google Calendar expertise Preferred Qualifications Tech company experience We welcome people from all backgrounds who seek the opportunity to help build a future where everyone and everything can move independently.
If you have the curiosity, passion, and collaborative spirit, work with us, and let’s move the world forward, together.
Offices continue to be central to collaboration and Uber’s cultural identity.
Unless formally approved to work fully remotely, Uber expects employees to spend at least half of their work time in their assigned office.
For certain roles, such as those based at green-light hubs, employees are expected to be in-office for 100% of their time.
Please speak with your recruiter to better understand in-office expectations for this role.
*Accommodations may be available based on religious and/or medical conditions, or as required by applicable law.
To request an accommodation, please reach out to .